Morton Parish Council Standing Orders

Morton Parish Council Standing Orders

                                        MORTON PARISH COUNCIL

STANDING ORDERS

 

Approved by the Parish Council on 25 June 2012

NOTE:  Standing orders in bold type are those required by legislation and should not be substantively amended unless the legislation out of which they are born changes.

1             Meetings

a           Meetings shall not take place in premises, which at the time of the meeting, are used for the supply of alcohol unless no other premises are available free of charge or at a reasonable cost.   Meetings of Morton Parish Council shall therefore be held in a community venue at 6.30pm unless otherwise decided.
b          When calculating the 3 clear days for notice of a meeting to councillors and the public, the day on which notice was issued, the day of the meeting, a Sunday, a day of the Christmas break, a day of the Easter break or of a bank holiday or a day appointed for public thanksgiving or mourning shall not count.
c           Meetings shall be open to the public unless their presence is prejudicial to the public interest by reason of the confidential nature of the business to be transacted or for other special reasons. The public’s exclusion from part or all of a meeting shall be by a resolution, which shall give reasons for the public’s exclusion.

d          No business may be transacted at a meeting unless at least one third of the whole number of members of the Council are present and in no case shall the quorum of a meeting be less than 4.

e           If a meeting is or becomes inquorate no business shall be transacted and the meeting shall be adjourned. Any outstanding business of a meeting so adjourned shall be transacted at a following meeting.

f           Subject to standing order 1(c) above, members of the public are permitted to make representations, answer questions and give evidence in respect of any item of business included in the agenda.
g          The period of time, at the Chairman’s discretion, which is designated for public participation in accordance with standing order 1(c) above] shall not exceed 20 minutes.
h           Subject to standing order 1(c) above, each member of the public is entitled to speak once only in respect of business itemised on the agenda and shall not speak for more than 5 minutes.
i            In accordance with standing order 1(h) above, a question asked by a member of the public during a public participation session at a meeting shall not require a response or debate.
j            In accordance with standing order 1(i) above, the Chairman may direct that a response to a question posed by a member of the public be referred to a Councillor for an oral response or to the Clerk for a written or oral response.

 

2              Ordinary Council meetings

                    See also standing order 1 above

a           In an election year, the Annual Parish Meeting of the Council shall be held on or within 14 days following the day on which the new councillors elected take office.

 

b          In a year, which is not an election year, the Annual Parish Meeting of a Council shall be held on such day between 1 March and 1 June as the Council may direct.

 

c           If no other time is fixed, the Annual Parish Meeting of the Council shall take place at 6.00 pm.

d          In addition to the Annual Parish Meeting of the Council, at least six other ordinary meetings shall be held in each year on such dates and times as the Council directs.

e           The election of the Chairman and Vice-Chairman of the Council shall be the first business completed at the Annual Parish Meeting of the Council.

 

f            The Chairman of the Council, unless he has resigned or becomes disqualified, shall continue in office and preside at the Annual Parish Meeting until his successor is elected at the next Annual Parish Meeting of the Council.

 

g          The Vice-Chairman of the Council, if any, unless he resigns or becomes disqualified, shall hold office until immediately after the election of the Chairman of the Council at the next Annual Parish Meeting of the Council.

h          In an election year, if the current Chairman of the Council has not been re-elected as a member of the Council, he shall preside at the meeting until a successor Chairman of the Council has been elected. The current Chairman of the Council shall not have an original vote in respect of the election of the new Chairman of the Council but must give a casting vote in the case of an equality of votes.

 

i            In an election year, if the current Chairman of the Council has been re-elected as a member of the Council, he shall preside at the meeting until a new Chairman of the Council has been elected. He may exercise an original vote in respect of the election of the new Chairman of the Council and must give a casting vote in the case of an equality of votes.

3              Proper Officer

a           The Council’s Proper Officer shall be the Clerk.  The Clerk shall fulfil the duties assigned to the Proper Officer in standing orders.

b          The Council’s Clerk shall do the following.

  1. Sign and serve on councillors by delivery, email or post at their residences a summons confirming the time, date, venue and the agenda of a meeting of the Council and ameeting of a committee at least 3 clear days before the meeting.
  2. Give public notice of the time, date, venue and agenda at least 3 clear days before a meeting of the Council or a meeting of a committee(provided that the public notice with agenda of an extraordinary meeting of the Council convened by councillors is signed by them).

iii.         Subject to standing orders 4(a)–(e) below, include in the agenda all motions in the order received unless a councillor has given written notice at least 3 days before the meeting confirming his withdrawal of it.

  1. Convene a meeting of full Council for the election of a new Chairman of the Council, occasioned by a casual vacancy in his office, in accordance with standing order[3(b)i above.
  2. Make available for inspection the minutes of meetings.
  3. Receive and retain copies of byelaws made by other local authorities.

vii.       Receive and retain declarations of acceptance of office from councillors.

viii.      Retain a copy of every councillor’s register of interests and any changes to it and keep copies of the same available for inspection.

  1. Keep proper records required before and after meetings;
  2. Process all requests made under the Freedom of Information Act 2000 and Data Protection Act 1998, in accordance with and subject to the Council’s procedures relating to the same.
  3. Receive and send general correspondence and notices on behalf of the Council except where there is a resolution to the contrary.

xii.       Manage the organisation, storage of and access to information held by the Council in paper and electronic form.

xiii.      Arrange for legal deeds to be signed by 2 councillors and witnessed.

xiv.      Arrange for the prompt authorisation, approval, and instruction regarding any payments to be made by the Council in accordance with the Council’s financial regulations.

  1. Action or undertake activity or responsibilities instructed by resolution or contained in standing orders.

4              Motions requiring written notice

a           In accordance with standing order 3(b)(iii) above, no motion may be moved at a meeting unless it is included in the agenda and the mover has given written notice of its wording to the Council’s Clerk at least 5 clear days before the next meeting.

b          The Clerk may, before including a motion in the agenda received in accordance with standing order 4(a) above, correct obvious grammatical or typographical errors in the wording of the motion.

c           If the Clerk considers the wording of a motion received in accordance with standing order 4(a) above is not clear in meaning, the motion shall be rejected until the mover of the motion resubmits it in writing to the Clerk in clear and certain language at least 3 clear days before the meeting.

d          If the wording or nature of a proposed motion is considered unlawful or improper, the Clerk shall consult with the Chairman of the forthcoming meeting or, as the case may be, the Councillors who have convened the meeting, to consider whether the motion shall be included or rejected in the agenda.

e           Having consulted the Chairman or councillors pursuant to standing order 4(d) above, the decision of the Clerk as to whether or not to include the motion in the agenda shall be final.

f           Every motion rejected in accordance with the Council’s standing orders shall be duly recorded with a note by the Clerk giving reasons for its rejection.

g          Every motion and resolution shall relate to the Council’s statutory functions, powers and lawful obligations or shall relate to an issue, which specifically affects the Council’s area or its residents.

 

5              Motions not requiring written notice

a           Motions in respect of the following matters may be moved without written notice.

  1. To appoint a person to preside at a meeting.
  2. To approve the absences of councillors.

iii.         To approve the accuracy of the minutes of the previous meeting.

  1. To correct an inaccuracy in the minutes of the previous meeting.
  2. To dispose of business, if any, remaining from the last meeting.
  3. To alter the order of business on the agenda for reasons of urgency or expedience.

vii.       To proceed to the next business on the agenda.

viii.      To close or adjourn debate.

  1. To refer by formal delegation a matter to a committee or to the Clerk.
  2. To appoint a committee or any councillors (including substitutes) thereto.
  3. To receive nominations to a committee.

xii.       To dissolve a committee.

xiii.      To note the minutes of a meeting of a committee.

xiv.      To consider a report and/or recommendations made by a committee or the Clerk.

  1. To consider a report and/or recommendations made by the Clerk, professional advisor, expert or consultant.

xvi.      To authorise legal deeds signed by two councillors and witnessed.

(See standing orders 14(a) and (b) below.)

xvii.     To authorise the payment of monies up to £ 5,000.

xviii.    To amend a motion relevant to the original or substantive motion under consideration which shall not have the effect of nullifying it.

xix.      To extend the time limit for speeches.

  1. To exclude the press and public for all or part of a meeting.

xxi.      To silence or exclude from the meeting a Councillor or a member of the public for disorderly conduct.

xxii.     To give the consent of the Council if such consent is required by standing orders.

xxiii.   To suspend any standing order except those which are mandatory by law.

See order 31(b) below.

xxiv.    To adjourn the meeting.

xxv.     To appoint representatives to outside bodies and to make arrangements for those representatives to report back the activities of outside bodies.

xxvi.    To answer questions from councillors.

b          If a motion falls within the terms of reference of a committee or within the delegated powers conferred on the Clerk, a referral of the same may be made to such committee or the Clerk provided that the Chairman may direct for it to be dealt with at the present meeting for reasons of urgency or expedience.

6              Rules of debate

a           Motions included in an agenda shall be considered in the order that they appear on the agenda unless the order is changed at the Chairman’s direction for reasons of expedience.

b          Subject to standing orders 4(a)–(e) above, a motion shall not be considered unless it has been proposed and seconded.

c           Subject to standing order 3(b)(iii) above, a motion included in an agenda not moved by the councillor who tabled it, may be treated as withdrawn.

d          A motion to amend an original or substantive motion shall not be considered unless proper notice has been given after the original or substantive motion has been seconded and notice of such amendment, shall, if required by the Chairman, be reduced to writing and handed to the Chairman who shall determine the order in which they are considered.

e           A Councillor may move amendments to his own motion. If a motion has already been seconded, an amendment to it shall be with the consent of the seconder.

f           Any amendment to a motion shall be either:

  1. to leave out words;
  2. to add words;

iii.         to leave out words and add other words.

g          A proposed or carried amendment to a motion shall not have the effect of rescinding the original or substantive motion under consideration.

h           Only one amendment shall be moved and debated at a time, the order of which shall be directed by the Chairman. No further amendment to a motion shall be moved until the previous amendment has been disposed of.

i            Subject to Standing Order 6(h) above, one or more amendments may be discussed together if the Chairman considers this expedient but shall be voted upon separately.

j            Pursuant to standing order 6(h) above, the number of amendments to an original or substantive motion, which may be moved by a councillor, is limited to one.

k           If an amendment is not carried, other amendments shall be moved in the order directed by the Chairman.

l            If an amendment is carried, the original motion, as amended, shall take the place of the original motion and shall become the substantive motion upon which any further amendment may be moved.

m         The mover of a motion or the mover of an amendment shall have a right of reply, not exceeding 5 minutes.

n           Where a series of amendments to an original motion are carried, the mover of the original motion shall have a right of reply in respect of the substantive motion at the very end of debate and immediately before it is put to the vote.

o          Subject to standing orders 6(m) and (n) above, a councillor may not speak further in respect of any one motion except to speak once on an amendment moved by another councillor or to make a point of order or to give a personal explanation.

p          During the debate of a motion, a councillor may interrupt only on a point of order or a personal explanation and the councillor who was interrupted shall stop speaking. A Councillor raising a point of order shall identify the standing order, which he considers has been breached, or specify the irregularity in the meeting he is concerned by.

q          A point of order shall be decided by the Chairman and his decision shall be final.

r            With the consent of the seconder and/or of the meeting, a motion or amendment may be withdrawn by the proposer. A councillor shall not speak upon the said motion or amendment unless permission for the withdrawal of the motion or amendment has been refused.

s           Subject to standing order 6(o) above, when a councillor’s motion is under debate no other motion shall be moved except:

  1. to amend the motion;
  2. to proceed to the next business;

iii.         to adjourn the debate;

  1. to put the motion to a vote;
  2. to ask a person to be silent or for him to leave the meeting;
  3. to refer a motion to a committee for consideration;

vii.       to exclude the public and press;

viii.      to adjourn the meeting;

  1. to suspend any standing order, except those, which are mandatory.

t            In respect of standing order 6(s)(iv) above, the Chairman shall first be satisfied that the motion has been sufficiently debated before it is seconded and put to the vote. The Chairman shall call upon the mover of the motion under debate to exercise or waive his right of reply and shall put the motion to the vote after that right has been exercised or waived. The adjournment of a debate or of the meeting shall not prejudice the mover’s right of reply at the resumption.

 

7              Code of conduct

  

  1. The code of conduct adopted by West Lindsey District Council has been adopted by the Council and all councillors shall observe this code.

b          Councillors may exercise the rights contained in standing order 7(d) below only if members of the public are permitted to (i) make representations, (ii) answer questions and (iii) give evidence relating to the business being transacted.

c           Councillors with a prejudicial interest in relation to any item of business being transacted at a meeting may (i) make representations, (ii) answer questions and (iii) give evidence relating to the business being transacted but must, thereafter, leave the room.

8              Questions

a           A councillor may seek an answer to a question concerning any business of the Council   provided 2 clear days notice of the question has been given to the Clerk.

b          Questions not related to items of business on the agenda for a meeting shall only be asked during the part of the meeting set aside for such questions.

c           Every question shall be put and answered without discussion.

 

9              Minutes

a           If a copy of the draft minutes of a preceding meeting has been circulated to councillors no later than the day of service of the summons to attend the scheduled meeting they shall be taken as read.

b          No discussion of the draft minutes of a preceding meeting shall take place except in relation to their accuracy. A motion to correct an inaccuracy in the minutes shall be raised in accordance with standing order 5(a)(iv) above.

c           Minutes, including any amendment to correct their accuracy, shall be confirmed by resolution and shall be signed by the Chairman of the meeting and stand as an accurate record of the meeting to which the minutes relate.

d          If the Chairman of the meeting does not consider the minutes to be an accurate record of the meeting to which they relate, he shall sign the minutes and include a paragraph in the following terms or to the same effect:

“The Chairman of this meeting does not believe that the minutes of the meeting of the (    ) held on [date] in respect of (      ) were a correct record but his view was not upheld by the majority of the (      ) and the minutes are confirmed as an accurate record of the proceedings.”

e           Upon a resolution, which confirms the accuracy of the minutes of a meeting, any previous draft minutes or recordings of the meeting shall be destroyed.

 

10              Disorderly conduct

a           No person shall obstruct the transaction of business at a meeting or behave offensively or improperly.

b          If, in the opinion of the Chairman, there has been a breach of standing order 10(a) above, the Chairman shall express that opinion and thereafter any councillor (including the Chairman) may move that the person be silenced or excluded from the meeting, and the motion, if seconded, shall be put forthwith and without discussion.

c           If a resolution made in accordance with standing order 10(b) above, is disobeyed, the Chairman may take such further steps as may reasonably be necessary to enforce it and/or he may adjourn the meeting.

 

11              Rescission of previous resolutions

a           A resolution (whether affirmative or negative) of the Council shall not be reversed within 6 months except either by a special motion, the written notice whereof bears the names of at least 2 councillors of the Council, or by a motion moved in pursuance of the report or recommendation of a committee.

b          When a special motion or any other motion moved pursuant to standing order 11(a) above has been disposed of, no similar motion may be moved within a further 6 months.

 

12    Voting on appointments

a           Where more than 2 persons have been nominated for a position to be filled by the Council and none of those persons has received an absolute majority of votes in their favour, the name of the person having the least number of votes shall be struck off the list and a fresh vote taken. This process shall continue until a majority of votes is given in favour of one person. Any tie may be settled by the Chairman’s casting vote.

 

13      Expenditure

a           Any expenditure incurred by the Council shall be in accordance with the Council’s financial regulations.

b          The Council’s financial regulations shall be reviewed once a year.

c           The Council’s financial regulations may make provision for the authorisation of the payment of money in exercise of any of the Council’s functions to be delegated to a committee, or to the Clerk.

 

 

 

 

14    Execution and sealing of legal deeds

           See also standing order 5(a)(xvi) above

a           A legal deed shall not be executed on behalf of the Council unless the same has been authorised by a resolution.

b         In accordance with a resolution made under standing order 14(a) above, any two members of the Council, may sign, on behalf of the Council, any deed required by law and the Clerk shall witness their signatures.

15    Committees

           See also standing order 1 above

 

a           The Council may, at its Annual Parish Meeting, appoint standing committees and may at any other time appoint such other committees as may be necessary, and:

  1. shall determine their terms of reference;
  2. may permit committees to determine the dates of their meetings;

iii.         shall appoint and determine the term of office of councillor or non-councillor members of such a committee (unless the appointment of non-councillors is prohibited by law) so as to hold office no later than the next Annual Parish Meeting;

  1. may appoint substitute councillors to a committee whose role is to replace ordinary councillors at a meeting of a committee if ordinary councillors of the committee have confirmed to the Clerk 3 days before the meeting that they are unable to attend;
  2. an ordinary member of a committee who has been replaced at a meeting by a substitute member (in accordance with standing order 15(a)(iv) above) shall not be permitted to participate in debate or vote on business at that meeting and may only speak during any public participation session during the meeting;
  3. may in accordance with standing orders, dissolve a committee at any time.

16    Extraordinary meetings

          See also standing order 1 above

a           The Chairman of the Council may convene an extraordinary meeting of the Council at any time.

b          If the Chairman of the Council does not or refuses to call an extraordinary meeting of the Council within 7 days of having been requested to do so by two councillors, those two councillors may convene an extraordinary meeting of the Council. The statutory public notice giving the time, venue and agenda for such a meeting must be signed by the two councillors.

c           The Chairman of a committee may convene an extraordinary meeting of the committee at any time.

d          If the Chairman of a committee does not or refuses to call an extraordinary meeting within 2 days of having been requested by to do so by 2 councillors, those 2 councillors may convene an extraordinary meeting of a committee. The statutory public notice giving the time, venue and agenda for such a meeting must be signed by 2 councillors.

 

17    Advisory committees

          See also standing order 1 above

a           The Council may appoint advisory committees comprised of a number of councillors and non-councillors.

b          Advisory committees may consist wholly of persons who are non-councillors.

 

 

 

 

18    Accounts and Financial Statement

a           All payments by the Council shall be authorised, approved and paid in accordance with the Council’s financial regulations, which shall be reviewed at least annually.

b          The Clerk shall supply to each councillor at each meeting a statement summarising the Council’s receipts and payments.

19    Estimates/precepts

a           The Council shall approve written estimates for the coming financial yearat its meeting before the end of December.

b          Any committee desiring to incur expenditure shall give the Clerk a written estimate of the expenditure recommended for the coming year no later than December.

 

 

20    Canvassing of and recommendations by councillors

a           Canvassing councillors or the members of a committee, directly or indirectly, for appointment to or by the Council shall disqualify the candidate from such an appointment. The Clerk shall disclose the requirements of this standing order to every candidate.

b          A councillor or a member of a committee shall not solicit a person for appointment to or by the Council or recommend a person for such appointment or for promotion; but, nevertheless, any such person may give a written testimonial of a candidate’s ability, experience or character for submission to the Council with an application for appointment.

c           This standing order shall apply to tenders as if the person making the tender were a candidate for an appointment.

 

21    Inspection of documents

a           Subject to standing orders to the contrary or in respect of matters, which are confidential, a councillor may, for the purpose of his official duties (but not otherwise), inspect any document in the possession of the Council or a committee, and request a copy for the same purpose. The minutes of meetings of the Council, its committee’s s shall be available for inspection by councillors.

 

 

22    Unauthorised activities

a           Unless authorised by a resolution, no individual councillor shall in the name or on behalf of the Council or a committee:

  1. inspect any land and/or premises which the Council has a right or duty to inspect; or
  2. issue orders, instructions or directions.

 

 

 

23    Confidential business

a           Councillors shall not disclose information given in confidence or which they believe, or ought to be aware is of a confidential nature.

b          A councillor in breach of the provisions of standing order 24(a) above may be removed from a committee by a resolution of the Council.

 

 

24    Matters affecting the Clerk

a           The Council will draft and sign an employment Contract with the Clerk.  This will be reviewed and renewed every two years.  The original copy of this contract is to be held in the Councils files.

b          If a meeting considers any matter personal to the Clerk, it shall not be considered until the Council has decided whether or not the press and public shall be excluded pursuant to standing order 1(c) above.

c           The Chairman or in his absence, the Vice-Chairman shall upon a resolution conduct a review of the performance and/or appraisal of the Clerk and shall keep a written record of it. The review and/or appraisal shall be reported back and shall be subject to approval by resolution.

d          Subject to the Council’s policy regarding the handling of grievance matters, the Clerk shall contact the Chairman or in his absence, the Vice-Chairman in respect of an informal or formal grievance matter, and this matter shall be reported back and progressed by resolution.

e           Subject to the Council’s policy regarding the handling of grievance and disciplinary matters, if an informal or formal grievance matter raised by the Clerk relates to the Chairman or Vice-Chairman, this shall be communicated to another member of the Council.

f           The Council shall keep written records relating to the Clerk secure. All paper records shall be secured under lock and electronic records shall be password protected.

g          Records documenting reasons for the Clerk’s absence due to ill health or details of a medical condition shall be made available only to those persons with responsibility for the same.

h           Only persons with line management responsibilities shall have access to the records referred to in standing orders 26(f) and (g) above if so justified.

25    Freedom of Information Act 2000

a           All requests for information held by the Council shall be processed by the Clerk and then referred to the Chairman.

b          Correspondence from, and notices served by, the Information Commissioner shall be referred by the Clerk to the chairman. The Council shall have the power to do anything to facilitate compliance with the Freedom of Information Act 2000 including exercising the powers of the Clerk in respect of Freedom of Information requests set out under standing order 3(b)(x) above.

26    Relations with the press/media

a           All requests from the press or other media for an oral or written statement or comment from the Council shall be processed by the Clerk and then referred to the Chairman.

b          In accordance with this policy, councillors shall not, in their official capacity, provide oral or written statements or written articles to the press or other media.

27    Liaison with County Councillors

a           An invitation to attend a meeting of the Council shall be sent, together with the agenda, to the councillors of the County Council representing Morton.

b          Unless the Council otherwise orders, a copy of each letter sent to the County Council shall be sent to the County councillors representing Morton.

28    Financial matters

a           The Council shall consider and approve financial regulations drawn up by the Clerk, which shall include detailed arrangements in respect of the following:

  1. the accounting records and systems of internal control;
  2. the assessment and management of financial risks faced by the Council;

iii.         the work of the Internal Auditor and the receipt of regular reports from the Internal Auditor, which shall be required at least annually;

  1. the inspection and copying by councillors and local electors of the Council’s accounts and/or orders of payments;
  2. procurement policies (subject to standing order 30(b) below) including the setting of values for different procedures where the contract has an estimated value of less than £60,000.

b          Any proposed contract for the supply of goods, materials, services and the execution of works with an estimated value in excess of £60,000shall be procured on the basis of a formal tender as summarised in standing order 30(c) below.

c           Any formal tender process shall comprise the following steps:

  1. a public notice of intention to place a contract to be placed in a local newspaper;
  2. a specification of the goods, materials, services and the execution of works shall be drawn up;

iii.         tenders are to be sent, in a sealed marked envelope, to the Clerk by a stated date and time;

  1. tenders submitted are to be opened, after the stated closing date and time, by the Clerk and at least one member of the Council;
  2. tenders are then to be assessed and reported to the appropriate meeting of Council or Committee.

d          Neither the Council, nor any committee, is bound to accept the lowest tender, estimate or quote.

e           Where the value of a contract is likely to exceed £138,893 (or other threshold specified by the Office of Government Commerce from time to time) the Council must consider whether the Public Contracts Regulations 2006 (SI No.5, as amended) and the Utilities Contracts Regulations 2006 (SI No. 6, as amended) apply to the contract and, if either of those Regulations apply, the Council must comply with EU procurement rules.

29    Allegations of breaches of the code of conduct

a           On receipt of a notification that there has been an alleged breach of the code of conduct the Clerk shall refer it to the Chairman who may refer it to the Council.

b          Where the notification relates to a complaint made by the Clerk, the Clerk shall notify the Chairman, who, upon receipt of such notification, shall nominate a person to assume the duties of the Clerk set out in the remainder of this standing order, who shall continue to act in respect of that matter as such until the complaint is resolved.

c           The subject matter of notifications shall be confidential and, insofar as it is possible to do so by law, the Council (including the Clerk and the Chairman shall take the steps set out below, together with other steps considered necessary, to maintain confidentiality.

  1. Draft the summonses and agendas in such a way that the identity and subject matter of the complaint are not disclosed.
  2. Ensure that any background papers containing the information set out in standing order 31(a) above are not made public.

iii.         Ensure that the public and press are excluded from meetings as appropriate.

  1. Ensure that the minutes of meetings preserve confidentiality.
  2. Consider any liaison that may be required with the person or body with statutory responsibility for the investigation of the matter.

d          Standing order 29(c) above should not be taken to prohibit the Council (whether through the Clerk or the Chairman from disclosing information to members and officers of the Council or to other persons where such disclosure is necessary to deal with the complaint or is required by law.

e           The Council committee shall have the power to:

  1. seek documentary and other evidence from the person or body with statutory responsibility for investigation of the matter;
  2. seek and share information relevant to the complaint;

iii.         grant the member involved a financial indemnity in respect of legal costs, which shall be in accordance with the law and subject to approval by a meeting of the full Council.

g          References in standing order 29 to a notification shall be taken to refer to a communication of any kind, which relates to a breach or an alleged breach of the code of conduct by a councillor.

30    Variation, revocation and suspension ofStanding Orders

a           Any or every part of the standing orders, except those, which are mandatory by law, may be suspended by resolution in relation to any specific item of business.

b          A motion to permanently add to or to vary or to revoke one or more of the Council’s standing orders not mandatory by law shall not be carried unless two-thirds of the councillors at a meeting of the Council vote in favour of the same.

31    Standing Orders to be given to councillors

a           The Clerk shall provide a copy of the Council’s standing orders to a councillor upon delivery of his declaration of acceptance of office.

b          The Chairman’s decision as to the application of standing orders at meetings shall be final.

c           A councillor’s failure to observe standing orders more than 3 times in one meeting may result in him being excluded from the meeting in accordance with standing orders.

 

 

Index of Standing Orders

Standing order Page Standing order Page
1 Meetings 1 19 Estimates/precepts 9
2 Ordinary Council meetings 2 20 Canvassing of and recommendations by councillors 9
3 Proper Officer 3
4 Motions requiring written notice 3 21 Inspection of documents 9
5 Motions not requiring written notice 4 22 Unauthorised activities 9
6 Rules of debate 5 23 Confidential business 9
7 Code of conduct 6
8 Questions 6 24 Matters affecting the Clerk 10
9 Minutes 6
10 Disorderly conduct 7 25 Freedom of Information Act 2000 10
11 Rescission of previous resolutions 7 26 Relations with the press/media 10
12 Voting on appointments 7 27 Liaison with County, District and Unitary Councillors 10
13 Expenditure 7
14 Execution & sealing of legal deeds 8 28 Financial matters 11
15 Committees 8 29 Allegations of breaches of the code of conduct 11
30 Variation, revocation and suspension of standing orders 12
      16 Extraordinary meetings 8
17 Advisory committees 8 31 Standing orders to be given to councillors 12
18 Accounts and Financial Statement 9